Office Assistant Resume Example and How to Write It

To write a great office assistant resume means you have to satisfy the employer/recruiter’s requirements, and this post will show you just how to do it.

If you are seeking an office assistant job, your resume is one document that can make or break your chances of impressing the employer during a job interview and getting hired.

This post also provides a sample resume for an office assistant position, to give you some ideas of what to write in your resume when preparing one.

What Does an Office Assistant Do?

Job descriptions for an office assistant position can differ, but most employers are looking for someone with at least two years of relevant experience working in an office environment.

Their tasks will vary from managing, filling, and updating files to processing data and completing tasks in the office.

How to Write a Great Office Assistant Resume

To write an office assistant resume that will impress the employer, it is important to emphasize your best skills, attributes, experience, etc. that are relevant to the office assistant job that you are seeking.

Your resume must clearly show that you have what the employer wants to be effective on the office assistant position.

The sections of your resume: Objective Statement, Core Competence, Professional Experience, and Education and Professional Qualifications must be carefully written to provide the needed information to convince the employer/recruiter that you are the office assistant they are looking for.

How to Write a Great Resume Objective Statement for Office Assistant

The office assistant resume’s objective statement is the best place to present your skills and qualifications in a way that matches the position you are aiming for.

Your objective statement will be read during the interview, which is why it needs to be interesting and clear in few sentences.

It has to be convincing and should have a precise aim.

Here are some things that should be in your office assistant resume objective statement:

The office assistant position you are applying for should be mentioned.
It should emphasize why you are the best candidate for the job.
Your skills, experience, qualifications etc. should be clearly stated.

Office Assistant Resume Objective Statement Example

Here is a good example of objective statement for an office assistant resume:

“Highly driven individual seeking to employ product and customer service abilities as an Office Assistant at Pacific Global Company to support corporate policies and strengthen relationships with clients and colleagues for maximum value to the Company.”

How to Write a Great Core Competence for Office Assistant Resume

The core competence section is another important part of the office assistant resume that you have to write very well.

Here, you have to present your skills and strengths in a way that match the needs of the employer.

In order to do this, it is best if you prepare a list of your skills, abilities, knowledge, and experience related to the office assistant position that you are applying for.

You can show this by using bullet points or by highlighting certain skills with bold or italic fonts.

Now, discover more interesting information in our sample below:

Office Assistant Resume Core Competence Example

Here is an example of the Core Competence section of an office assistant resume:

Capable of using Microsoft Office software.
Highly proficient in data input, data filing, and data analysis.
Proven ability to track and analyze large data sets for segment and portfolio analysis.
Exceptional project and problem-solving skills.

How to Write a Great Professional Experience for Office Assistant Resume

The professional experience section of your office assistant resume is one of the most important sections that you must pay close attention to.

This is where you will be showing off your past working experience and credentials.

It is a good idea to present more than just your job title and employer’s name on this section.

You should be including a description of the types of tasks that you have performed as part of your previous working experience.

This section should contain all the jobs you have done previously.

It has to be arranged in a chronological order starting with your latest job.

You can also include any voluntary work or part-time work that you have done.

Be sure to mention your responsibilities and tasks that you performed on each of those jobs.

Make sure that the description is clear and precise, and that it will leave a good picture of your experience to the reader.

Here are some things to highlight in the professional experience section of your office assistant resume:

List your three most recent positions (or the last 3)
Describe the responsibilities you effectively executed in each role.
Include any trophies or recognitions gained while working there.
Explain why you exited each role.
Mention any particular training courses you have completed.

Office Assistant Resume Professional Experience Example

Here is an example of professional experience section of an office assistant resume:

Work Experience:

Carmoc Company, Georgia

Office Assistant

2019 – Present

Perform back-office operations
Data entry
Customer service and support
Administrative duties
Adept at technology

How to Write a Great Education and Professional Qualifications for Office Assistant Resume

After you are done with the professional experience section, you can move on to the Education and Professional Qualifications section of your office assistant resume.

This section is supposed to highlight your educational background and any non-reimbursed training courses that you have done.

You can include any certificates, diplomas, licenses and certificates that you have obtained during the course of your education.

Specify your educational history in chronological order, whereas your professional qualifications might be included in reverse chronological order.

For example, if you have obtained a certificate recently, then you will include it at the bottom of your list of certifications.

As for degrees and diplomas, your highest degrees should be mentioned first.

Office Assistant Resume Example

We have covered how to write the different sections of an office assistant resume, but now it is time to show you a sample.

Name: John Doe

Address: AnyCity, Georgia

Phone Number: (555) 555-5555 (555) 555-5555

Email Address: jdoe@email.com

OBJECTIVE:

Office Assistant with 3 years of experience seeking employment at Intelo Biggs Inc., offering clerical, analytical, and organizational abilities, as well as fast typing and short hand skills, and the ability to effectively monitor office supply inventory.

CORE COMPETENCE:

Ability to perform multiple data entry tasks as office assistant.
Highly proficient in Microsoft Office software.
Proven ability to track and analyze large data sets for segment and portfolio analysis.
Proficiency with spreadsheet software like Microsoft Works.
Strong ability in using database software like Access, Oracle and SQL Server to manage information.
Excellent communication and interpersonal skills.

WORK EXPERIENCE:

PitCo Inc, CA

Office Assistant

2019 – Present

Responsible for back-office operations and customer service.
Assist management with filing, mailing, data entry, and filing.
Handle phone calls and emails from customers and clients.
Perform administrative duties such as arranging travel schedules for leadership team.
Adept at basic computer usage.

JH & Company Inc., WA

Office Assistant

2018 – 2019

Performed data entry.
Provided data analysis.
Managed incoming/outgoing mail.
Filed documents according to company procedures.

EDUCATION AND CONTINUING PROFESSIONAL TRAINING:

Seneca College, Arizona, Bachelor of Science in Business Administration, 2017.

Certifications:

Office Administration Certificates.
Microsoft Word 2016 Certification Exam, Certification of Completion, 2017 – 2018.
Office Administrator and Management Certificate, Certificates of Accomplishment, 2018 – 2019.

Conclusion

This post has provided you the ideas and examples you need to be able to write an office assistant resume that can get you hired.

Just remember that your resume should be tailored to a particular office assistant job that you are seeking; do not send out the same resume to more than one employer.