Administrative Assistant Resume Sample and How to Write It

An Administrative Assistant resume must clearly demonstrate your ability to support office operations, manage information, coordinate schedules, communicate professionally, and keep organizations running smoothly.

Employers want administrative professionals who are organized, reliable, tech-savvy, and detail-oriented.

This guide explains exactly how to create a strong Administrative Assistant resume, what to include in each section, and how to optimize it for Applicant Tracking Systems (ATS).

How to Make an Effective Administrative Assistant Resume

Here are steps to take in writing a great administrative assistant resume or CV:

1. Understand What Employers Look for in an Administrative Assistant

Before writing your resume, understand what hiring managers prioritize:

• Office organization and multitasking ability
• Strong written and verbal communication skills
• Scheduling, calendar, and meeting coordination
• Document preparation and record keeping
• Proficiency with office software and tools
• Professionalism, confidentiality, and reliability

Your resume should prove you can keep offices efficient and organized.

2. Choose the Best Resume Format

Recommended Format: Reverse-Chronological

• Best for candidates with administrative or office experience
• Highlights recent roles and responsibilities

Alternative Formats

• Combination Resume → Useful for career changers with transferable skills
• Functional Resume → Suitable for entry-level candidates (use cautiously)

Resume Length

• Entry-level: 1 page
• Experienced administrative assistants: 1–2 pages

3. Write a Strong Administrative Assistant Resume Objective or Summary

This is the first section hiring managers read.

When to Use Each

• Resume Objective → Entry-level, students, or career changers
• Professional Summary → Experienced administrative assistants

What to Include

• Job title (Administrative Assistant / Office Assistant)
• Years of experience (if applicable)
• Key strengths (organization, communication, software skills)
• Value you bring to the organization

Entry-Level Objective Example:

Detail-oriented Administrative Assistant seeking to support office operations through strong organizational skills, accurate data handling, and professional communication.

Experienced Summary Example:

Highly organized Administrative Assistant with 6+ years of experience supporting executives and teams through efficient scheduling, document management, and office coordination in fast-paced environments.

4. Highlight Administrative Assistant Skills Strategically

Avoid listing generic skills. Focus on job-relevant, employer-valued skills.

Administrative Assistant Hard Skills

• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Google Workspace
• Calendar & meeting scheduling
• Data entry and record management
• Document formatting and filing
• Travel arrangements
• Office equipment operation

Soft Skills Employers Value

• Organization and time management
• Attention to detail
• Professional communication
• Confidentiality and discretion
• Problem-solving
• Multitasking

Tip: Match skill keywords from the job description to improve ATS performance.

5. Write High-Impact Work Experience Bullet Points

Your experience section should show how you supported efficiency and productivity.

Use This Formula:

Action Verb + Administrative Task + Result

Weak Example:

• Answered phones

Strong Example:

• Managed multi-line phone system, directing calls efficiently and improving response times

What to Include

• Job title
• Employer name
• Location
• Employment dates
• 4–6 bullet points per role

Strong Administrative Assistant Bullet Examples

• Coordinated calendars and scheduled meetings for a team of 10+ staff members
• Prepared and formatted reports, presentations, and correspondence
• Maintained digital and physical filing systems with 100% accuracy
• Managed office supplies and reduced ordering costs by 15%
• Assisted with onboarding and training new employees

6. Quantify Your Achievements Whenever Possible

Numbers make your resume stronger and more credible.

Use metrics like:

• Number of executives supported
• Volume of calls or emails handled
• Scheduling efficiency improvements
• Cost savings
• Accuracy rates

Examples:

• Supported 5 executives and 20 staff members daily
• Scheduled 30+ meetings per week without conflicts
• Reduced document retrieval time by 25%

7. Tailor Your Resume for Each Administrative Role

Administrative roles vary widely by industry.

Customization Tips

• Corporate offices → scheduling, reporting, executive support
• Medical offices → patient records, confidentiality, scheduling
• Schools → record keeping, communication, coordination
• Legal offices → document formatting, attention to detail

Align your resume with the specific office environment.

8. Education, Certifications, and Training

Education

• High School Diploma (minimum)
• Associate’s or Bachelor’s degree (preferred for some roles)

Helpful Certifications (Optional)

• Administrative Assistant Certification
• Microsoft Office Specialist (MOS)
• Office Management Training

9. Optimize Your Administrative Assistant Resume for ATS

Many employers use ATS software.

ATS Best Practices

• Use standard section headings
• Avoid tables, graphics, or columns
• Use simple fonts (Arial, Calibri, Times New Roman)
• Include job-specific keywords naturally
• Save as PDF or DOCX as requested

10. Optional Sections That Add Value

Include these only if relevant:

• Languages spoken
• Technical tools or software
• Awards or recognition
• Volunteer administrative experience

Final Checklist: Effective Administrative Assistant Resume

Before submitting, ensure:

• Your resume shows organization, reliability, and efficiency
• Skills match the job description
• Achievements are measurable where possible
• Formatting is clean and professional
• Resume is ATS-friendly

Administrative Assistant Resume Samples You Can Apply

Here are great examples of administrative assistant resume you can apply in making your own:

Conclusion

An effective Administrative Assistant resume demonstrates your ability to support teams, manage information, and keep offices running efficiently.

By focusing on relevant skills, quantifying achievements, and tailoring your resume for each role, you greatly improve your chances of securing interviews in competitive administrative positions.